Load the fleet
Units, trailers, drivers and the documents that expire.
Trucking, profitable per trip.
A fleet can look busy and still lose money. This module tells you which trips, units and customers actually pay.
What the module does.
- Fleet registry: units, trailers, drivers, expiring documents
- Trip planning and dispatch
- GPS integration where available
- Fuel, tolls and driver expenses per trip
- Preventive maintenance schedule per unit
- Trip profitability and digital bill of lading
Why a monthly total hides the problem.
If you only see the month, you cannot tell whether the loss came from a route, a unit, a driver or a client. Attaching every cost to the trip is what turns a transport business from a monthly guess into a set of decisions: which routes to keep and which to reprice.
Who it makes sense for.
Carriers and logistics operators with several units, where fuel and maintenance are the largest costs and nobody can say which trips are profitable.
- Fleets with more than a handful of units
- Operators with recurring routes and clients
- Businesses where fuel is the biggest line item
- Companies that need maintenance history per unit
How it connects to the rest of the ERP.
Trips consume fuel and generate expenses, so purchasing, inventory and accounts all read from the same source. Driver expenses and fuel tickets land on the trip instead of being reconstructed from receipts at closing, and the bill of lading lives with the trip instead of in the cab.
Pricing.
The transportation module is +$1,200 USD on top of any NEOS tier, which start at $7,500 USD. One-time payment; the annual fee from year two covers server, backups, support and maintenance.
What we need from you to start.
Your fleet list, the trips you run in a normal week, and how you capture fuel and expenses today. If that lives in a stack of invoices, part of the work is turning it into a structure per trip.
How drivers interact with it.
Most of the data comes from dispatch and from the fuel and expense tickets the driver already produces. We keep the driver's side simple: the trip, the unit and the expenses, recorded where they happen instead of reconstructed at month end from a glove box full of paper.
What the module does not do.
It does not dispatch for you or negotiate freight rates. It records what each trip consumed and produced so that the decision on which routes and customers to keep stops being a matter of opinion.
Where the loss usually hides.
In transport, the monthly total is rarely the problem; the average looks acceptable. The leak is per trip: a route that never covers its fuel, a unit with abnormal consumption, a client whose waiting times cost more than the freight pays. Attaching costs to the trip is what exposes it.
Why not a spreadsheet per unit.
Spreadsheets per unit work until you have to compare them. The moment you want to know which client or which route is actually profitable, someone has to merge ten files and the answer arrives a week late. One system records the trip once and answers all three questions from the same data.
How the module works.
Plan and dispatch
Trips with origin, destination, customer and assigned unit.
Capture costs
Fuel, tolls, maintenance and driver expenses against each trip.
Read the profit
Profitability per trip, per unit and per customer, not just a monthly total.
Trip-level control vs. monthly totals.
| Design X AI (custom) | Per-user SaaS | |
|---|---|---|
| Costs | Attached to each trip as they happen | A monthly pile nobody can split |
| Fuel | Consumption and anomalies per unit | A single invoice at month end |
| Maintenance | Preventive schedule per unit | Fixed when it breaks |
| Profitability | By trip, unit and customer | Only a company-wide number |
| Documents | Bill of lading and permits digital | Paper in the cab |
| Decisions | Which routes and clients to keep | Which month was better |
Before you decide.
How much does the transportation module cost?
+$1,200 USD on top of the NEOS tier, which starts at $7,500 USD. One-time payment.
Does it integrate with GPS?
Yes, where your provider offers an integration. Otherwise trips are recorded from dispatch.
Can I see profitability per trip?
Yes. That is the core of the module: profit by trip, unit and customer.
Does it control maintenance?
Yes, with a preventive schedule per unit and a history of what was done.
Does it handle the bill of lading?
Yes, the bill of lading lives digitally with each trip.
Does it work for a small fleet?
Yes. The value is highest when fuel and maintenance are large costs, which is true even for a small fleet.
Get a written scope in 48 hours.
Tell us how prospects currently arrive and where they get lost. We return a fixed-scope proposal with no commitment.